Procurement

Procurement in Livestork follows a structured, documented path from request to payment: Purchase Requests, Purchase Orders, Goods Receipts, and Supplier Invoices, each its own page under Procurements.

The purchase cycle

1. 1

   Purchase Request

   Any authorised staff member raises a request specifying item, quantity, and supplier.

2. 2

   Purchase Order

   An approved request converts into a Purchase Order sent to the supplier.

3. 3

   Goods Receipt

   When goods arrive, a Goods Receipt records what was actually received against the PO.

4. 4

   Supplier Invoice

   The supplier's invoice is recorded and matched against the PO and Goods Receipt.

5. 5

   Payment

   Once matched, the invoice is scheduled for payment through Accounts Payable.

Purchase requests & orders

A Purchase Request captures what's needed before any supplier commitment is made. Once approved, it becomes a Purchase Order, raised against a specific Supplier from your Suppliers register, which tracks contact details and purchase history per vendor.

Goods receipts

A Goods Receipt records the quantity actually received against a Purchase Order, line by line. Any shortfall or excess is captured on the receipt itself. Confirming a Goods Receipt posts the received quantity directly to inventory, at the cost recorded on the PO.

Supplier invoices & three-way match

Supplier Invoices are recorded against the originating Purchase Order. Three-way matching compares the PO quantity, the Goods Receipt quantity, and the invoice quantity, flagging any discrepancy so you never pay for goods you didn't order or didn't receive.